Compliance

In the world of international shipping, the success of a movement is not decided at the port or on the road — it begins with documentation, approvals, and compliance. A single incorrect HS code, a missing CRA approval, or an unverified certificate can result in:

• Cargo holds
• X-ray rejections
• Penalties and detention
• Delayed vessel loading
• Rework or total return of shipment

At ARTS Logistics, we consider compliance to be the first and most important step of any shipment. Our dedicated team manages every regulatory detail in advance, ensuring your cargo moves smoothly across borders without interruptions.

The foundation of every compliant shipment

Incorrect HS code classification is one of the most common reasons for customs delays in Qatar. Our team performs a technical and commercial classification review, ensuring:

• Accurate HS code selection as per Qatar Customs Tariff
• Duty, VAT, and tariff estimation before shipment arrives
• Identification of restricted or controlled goods
• Alignment with GCC Unified Customs Code
• Matching of international HS codes for exports (EU, US, UK, CIS, China)

We analyze product specifications, datasheets, commercial invoices, and industry standards to guarantee compliance.

End-to-end management for radio, telecom, GPS, IoT, WiFi and wireless devices

Qatar’s Communication Regulatory Authority (CRA) requires pre-approval for all wireless devices. Many importers are unaware of these requirements until shipments get held at customs.

ARTS manages the entire CRA approval process:

• Reviewing tech specifications
• Preparing conformity documentation
• Submitting CRA approval applications
• Coordinating with CRA officers for clarifications
• Providing compliance statements to customs

We specialize in approvals for:
✔ GPS trackers
✔ Routers, WiFi devices
✔ RF modules
✔ Telecom/IT hardware
✔ IoT sensors
✔ Industrial wireless equipment

This prevents shipments from being stopped during inspection.

From Bayan filing to customs release — we handle every formal step

Every import into Qatar passes through a series of checks and approvals. ARTS takes full responsibility for:

• Bayan filing & customs declaration
• Duty/tax calculation and advisory
• Country of Origin validation
• HS code accuracy assurance
• Document matching (COO, PL, CI, BL/AWB)
• QTerminals coordination for port release
• X-ray & inspection appointments
• Classification dispute resolution

We work closely with customs officers, port authorities, and your suppliers to ensure documents are correct before arrival — reducing clearance time significantly.

Exports from Qatar require more than packing and a booking

Many exporters underestimate the complexity of export compliance. ARTS provides a complete export compliance solution:

• HS code alignment for destination country
• COO (Certificate of Origin) preparation and Chamber stamping
• MOFA legalization (if required)
• Commercial invoice & packing list preparation
• Export Bayan filing
• Coordination with shipping line and port
• Destination country compliance (EU, UK, GCC, Asia, CIS, Africa)
• Pre-clearance with destination agents

We specialize in EU documentation standards, GCC requirements, and compliance for mechanical, electrical, and commercial goods.

One of Qatar’s most complex procedures — handled with precision

Re-export, especially without an import Bayan, involves multi-level government coordination.

ARTS manages the entire process:

Re-export with Bayan

• Normal re-export declaration
• Duty reclaims (if applicable)
• Customs verification
• Port and shipping line handover

Re-export without Bayan (complex case)

A full 5-step process:

1. QTerminals approval
2. Dummy import declaration
3. X-ray & customs stamping
4. Dummy export declaration
5. Export token & vessel loading

This is where our compliance expertise saves clients time, penalties, and vessel cut-offs.

For all GCC inbound and outbound shipments

We assist with:

• G-Mark certification for regulated goods
• GCC product testing assistance
• Conformity Assessment Program (CAP) guidance
• SASO / ECAS / SABER coordination
• Ensuring goods meet regional safety/quality standards

This is critical for shipments to Saudi Arabia, UAE, Oman, Kuwait, and Bahrain.

Safety and documentation for controlled commodities

Our compliance team ensures DG cargo meets:

• IMDG (sea freight regulations)
• IATA (air cargo regulations)
• ADR (road transport regulations)

We prepare or verify:

• MSDS
• UN classification
• Packing declarations
• Hazard labeling
• Segregation rules

Working directly with Qatar’s regulatory authorities

We liaise with:

• Qatar Customs
• QTerminals
• Ministry of Transport
• Ministry of Commerce & Industry
• CRA
• Chamber of Commerce
• Ministry of Foreign Affairs
• Shipping lines & port security desk

Our long-standing relationships allow smoother communication and faster resolution of compliance issues.

A unique ARTS procedure designed to eliminate delays

Every shipment passes through:

Stage 1: Pre-Compliance Check

HS code, COO, invoice, packing list, and supplier documents.

Stage 2: Regulatory Review

CRA, restricted goods, tariff, approvals.

Stage 3: Port & Customs Documentation

Bayan, x-ray planning, port releases.

Stage 4: Final Compliance Seal

Internal team approval before execution.

This multi-layer process eliminates most risks.

✔ Retail & Consumer Goods
✔ Electronics / ICT / Wireless devices
✔ Heavy Equipment & Machinery
✔ Government & Public Infrastructure
✔ Automotive & Spare Parts
✔ Oil & Gas
✔ FMCG / Food Imports
✔ Industrial & Engineering Projects
✔ Specialized Shipments (CIS, Africa, Europe, Pacific)

• We understand Qatar-specific rules deeply
• We handle the complicated cases other forwarders avoid
• We maintain direct communication with authorities
• We pre-check documents to prevent delays
• We deliver transparent compliance guidance, not guesswork

Compliance is not a service we offer —
it is the backbone of every shipment we execute.